Who we are
InSyncCheck is a trade name of GYAMDIAS LTD.
GYAMDIAS LTD (company registration number 17213630) is responsible for this privacy policy unless another controller is identified in a written agreement.
Privacy contact: info@insynccheck.com
Data we may collect
Account and contact details such as name, business email, phone number, company name, billing details, and login identifiers.
Subscription, payment, invoice, support ticket, and package-management information.
Workforce system data where relevant, including scan-in/out records, timestamps, role details, site/location references, device/browser information, GPS/geofence information where enabled, and audit records.
Website and technical information such as IP address, device type, browser type, pages visited, cookie identifiers, and security logs.
How we use data
To provide subscriptions, client accounts, billing, support, setup, and account administration.
To operate the workforce, attendance, scan-in/out, reporting, package-control, and client portal services.
To protect accounts, prevent misuse, maintain audit trails, improve services, and comply with legal obligations.
To contact customers about their package, renewal, payment, support requests, service updates, or agreed onboarding steps.
Lawful bases
We may process personal data under contract, legitimate interests, legal obligation, consent where required, or another lawful basis that applies to the specific processing activity.
Where special category or sensitive data is processed, the applicable condition will depend on the client configuration and the relevant agreement or legal requirement.
Sharing data
We may share data with payment providers, hosting providers, email providers, support systems, analytics/cookie tools where enabled, professional advisers, regulators, or service providers needed to deliver the system.
Client organisations are responsible for ensuring their own staff, contractors, and users receive suitable internal privacy notices for workforce monitoring and attendance processing.
International use
Where services or providers operate outside the UK, we will use appropriate safeguards where required, such as contractual protections or other recognised transfer mechanisms.
Retention
We keep personal data only for as long as needed for the purpose collected, including legal, accounting, billing, audit, dispute, security, and support requirements.
Client workforce records may be retained according to the client package, configuration, contract, and legal obligations.
Your rights
Depending on your location and the applicable law, you may have rights to access, correct, delete, restrict, object to, or request portability of personal data.
You may also have the right to complain to a data protection regulator, including the UK Information Commissioner’s Office where UK data protection law applies.
Contact
For privacy requests, email info@insynccheck.com. You can also contact us by phone on +44 1753 299 636. We may need to verify your identity before acting on a request.